Another example might be to send emails from a newsletter to the “to-read” folder. An example might be to set up a rule to always send emails from your boss with a particular subject line to your “to-do” folder.

You can apply inbox rules to either a specific sender or a specified subject line. You can also use Outlook inbox rules to automatically move emails to different folders within your folder structure to help you maintain an uncluttered inbox.

Another example could be forwarding Learning and Development emails to your team members and setting up a reminder to ask them at the next team meeting. If you have regular set tasks, you can use Quick Steps to perform multiple actions in a single click, such as forwarding invoices to the accounts team and setting up a reminder to follow up in a week. If you are commonly asked the same question, use Quick Parts to avoid typing the same answer repeatedly.Īnother useful tool is Quick Steps, which sets up custom actions for repetitive tasks. For example, a helpful Outlook tool is Quick Parts, which allows you to store frequently used text blocks or phrases so that you don’t have to retype them each time. One of the best email management tips is to use automation. This week, we share our top 5 Outlook tips and tricks to help you maximise efficiency. So if you need some tips to manage email, we’ve got plenty of them. Effective email management can boost your productivity. Luckily, there are easy and practical ways to manage your inbox better. Given how much time we spend on emails, it’s unsurprising that managing our inbox can feel like a struggle. In fact, 37% of our clients spent more than 3 hours a day in their inbox prior to completing our Personal Progress Program. One of the most common challenges we hear about from clients is email management. We have been assisting teams and individuals for over 30 years to increase workplace productivity. Outlook tips and tricks - are they worth implementing? Before you decide, consider this: How do you feel about your inbox? Do you dread opening Outlook at the beginning of the day? Do you get stressed out by the number of unread emails? Do you spend too much time responding to email at the expense of getting actual work done? You’re not alone! Email management tips to increase productivity

How to use outlook tasks effectively